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Executive & Office Support Coordinator

Company Overview

Bridgestone Canada Inc. (BSCA) compte environ 1600 coéquipiers. Les marques Bridgestone, Firestone, Dayton et les marques associées et leurs produits sont distribués et vendus par l’entremise de BSCA, via son réseau de concessionnaires indépendants et sa division de vente au détail. Ces produits sont conçus pour les automobiles, les camions légers et de poids moyen, les produits forestiers et agricoles. Ils comprennent les pneus hors route de petite, moyenne et grande taille, ainsi que les pneus rechapés. L’entreprise est aussi engagée dans la vente de produits de construction au Canada par l’entremise de sa division Firestone Building Products Canada.

De plus, au Québec, BSCA exploite une usine de fabrication de pneus, située à Joliette. Avec des installations de pointe, cette usine éco-responsable, l’une des plus vertes du groupe Bridgestone, offre des produits de qualité supérieure, tout en réduisant son impact environnemental.

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Bridgestone Canada Inc. (BSCA) employs approximately 1,600 people. The Bridgestone, Firestone, Dayton, and associated brands and their products are distributed and sold through BSCA, its network of independent dealers. These products are designed for passenger cars, light and medium-duty trucks, forestry products, and agricultural vehicles. They include small, medium, and large off-the-road tires, as well as retreads. In addition, in Quebec, BSCA operates a tire manufacturing plant located in Joliette. With state-of-the-art facilities, this eco-responsible plant, one of the greenest in the Bridgestone Group, offers superior quality products while reducing its environmental impact.

Job Category

Administration

Position Summary

The Executive & Office Support Coordinator provides support to the President and Senior Leadership while coordinating the day-to-day administrative and operational needs of the Mississauga office. Responsibilities include office services, visitor support, facilities coordination, mailroom and courier coverage, meetings and events, workplace logistics, and administrative projects.

Location & Work Arrangement:

This is a full-time, on-site position based in the Mississauga, Ontario office and requires in-office presence Monday-Friday.

** Position Status: New Role **
** The expected targeted salary would be $73,000 - $83,000 **

Responsibilities


Executive Support


  • Manage calendars, schedule meetings and coordinate appointments for the President and senior leaders.
  • Coordinate travel arrangements, itineraries and related logistics, as required.
  • Prepare meeting materials, presentations, correspondence and other administrative documentation.
  • Support expense reporting and other administrative processes for supported leaders.
  • Exercise sound judgment and discretion when handling confidential and sensitive business and employee information.

Office Coordination


  • Act as a central point of contact for day-to-day office administrative needs and help resolve or redirect issues as appropriate.
  • Coordinate physical office requirements associated with teammate onboarding and offboarding, including workspace, access and office orientation, in partnership with the appropriate teams.
  • Maintain office supplies and coordinate ordering and inventory as required.
  • Coordinate with building management and internal partners on facilities, access and workplace-related matters.
  • Coordinate vendors and external service providers supporting day to day operations.
  • Provide backup coverage for mailroom/courier and other critical office services.

Meetings & Events


  • Coordinate leadership meetings, employee meetings, office events and other activities, including rooms, catering and logistics.
  • Support visits by senior leaders and other guests, including meeting and office arrangements.

Projects & Process Improvement


  • Identify opportunities to improve administrative and office processes.
  • Support special projects and other business or administrative initiatives as required.

Minimum Qualifications


  • Post-secondary education in Business Administration, Office Administration or a related field preferred, or equivalent relevant experience.
  • 3–5 years of administrative experience, ideally including executive or senior leadership support.
  • Bilingual proficiency in English and French is a strong plus.
  • Strong organizational and prioritization skills, with the ability to manage multiple activities and changing priorities.
  • Strong interpersonal and communication skills, with a professional approach when working with senior leaders, employees, visitors, vendors and external partners.
  • Demonstrated ability to exercise good judgment, discretion and confidentiality when handling sensitive information.
  • Strong attention to detail and ability to work independently with limited supervision.
  • Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint and Teams.
  • Experience coordinating meetings, events, travel and/or office activities.
  • Ability to coordinate vendors, office services and facilities-related requests and follow issues through to resolution.
  • Comfortable taking initiative, identifying opportunities to improve administrative processes and supporting ad hoc projects.
  • Flexible, service-oriented approach with a willingness to provide hands-on support where needed.

Ce que nous offrons

Chez Bridgestone, ce qui compte vraiment, c'est de favoriser les opportunités de réalisations communes et de vous donner les moyens d'exprimer votre créativité et votre curiosité pour rendre la mobilité plus sûre, plus efficace et plus durable pour les générations futures. Quel que soit votre poste, lorsque vous représentez Bridgestone, vous êtes un coéquipier précieux et vous participez à notre mission globale : « Servir la société avec une qualité supérieure ». Pour cela, nous vous offrons bien plus qu'une simple rémunération compétitive ; nous vous offrons :

  • Une expérience d'intégration stimulante et enrichissante pour une transition en douceur au sein de notre équipe ;

  • La possibilité de vous développer et d'évoluer grâce à des formations et un mentorat régulier ;

  • Des activités de responsabilité sociale d'entreprise ;

  • Un environnement de travail véritablement international, dynamique et stimulant ;

  • L'agilité, l'efficacité professionnelle et personnelle, et votre bien-être à long terme ;

  • Une équip

    e diversifiée et inclusive.

***

What we offer

At Bridgestone, what really matters is to foster co-creation opportunities and empowering you to be creative and curious to make mobility safer, more efficient, and more sustainable for future generations. Whatever role you fill, when you represent Bridgestone, you are a valued teammate, and part of our larger mission to “Serve Society with Superior Quality”, for that, we offer you more than just a competitive compensation; we will provide you:

  • A supportive and engaging onboarding experience to ensure a smooth transition into our team.

  • The opportunity to develop and grow, through training and regular mentorship.

  • Corporate Social Responsibility activities.

  • A truly global, dynamic and challenging work environment.

  • Agility and work/life effectiveness and your long-term well-being.

  • A diverse and inclusive team.

Bridgestone Canada inc. et ses diverses divisions s’engagent à veiller à ce que les personnes vivant avec un handicap jouissent du même accès aux possibilités d’emploi et aux services connexes que tous les coéquipiers potentiels. Les personnes postulant un emploi qui auront été retenues pour le processus de sélection peuvent, sur demande, avoir accès aux documents et aux processus qui seront utilisés pour la sélection des candidatures et qui tiennent compte des besoins en matière d’accessibilité des personnes vivant avec un handicap. De plus, nous encourageons les femmes, les personnes autochtones et celles issues des minorités visibles à soumettre leurs candidatures.

Nous tenons à remercier toutes les personnes ayant posé leur candidature; toutefois, seules les personnes qui répondent rigoureusement aux critères énoncés seront contactées pour une entrevue

***

Bridgestone Canada Inc. and its various divisions are committed to ensuring that people with disabilities have the same opportunity of access to employment opportunities and related services as do all prospective teammates. Applicants selected for the job selection process may, upon request, have access in relation to materials and processes that will be used for applicant selection and that consider their accessibility needs due to disability. In addition, we encourage women, Aboriginal people, and visible minorities to apply for employment.

We thank all interested applicants, however only candidates that meet the essential requirements will be contacted for an interview.

Veuillez prendre note que Bridgestone Canada Inc. peut avoir recours à l’intelligence artificielle (IA) pour présélectionner, évaluer ou choisir les personnes qui ont présenté leur candidature au cours du processus de recrutement. Les outils d’IA peuvent être utilisés pour produire des prédictions ou des recommandations en fonction des renseignements fournis dans les demandes d’emploi, les curriculum vitæ ou tout autre document soumis.

Tous les renseignements personnels fournis lors du processus lié à la demande d’emploi sont recueillis, traités et conservés en toute sécurité, conformément aux lois applicables en matière de protection des renseignements personnels et aux politiques internes sur la protection des données. L’accès aux données des personnes ayant présenté leur candidature et aux résultats obtenus par l’IA est limité aux membres du personnel autorisés. Bridgestone Canada Inc. s’engage à préserver la confidentialité, l’intégrité et la sécurité des renseignements personnels et n’utilise les données des personnes ayant présenté leur candidature qu’à des fins de recrutement.

Please note that Bridgestone Canada Inc. may utilize artificial intelligence (AI) to screen, assess, or select applicants during the hiring process. AI tools may be used to generate predictions or recommendations based on the information provided in the applications, resumes and/or other submitted materials.

All personal information provided in the application process is securely collected, handled, and stored in compliance with applicable privacy laws and internal data protection policies. Access to applicant data and AI-generated results is restricted to authorized personnel only. Bridgestone Canada Inc. is committed to maintaining the confidentiality, integrity, and security of personal information and uses applicant data solely for recruitment-related purposes.

Vacancy Reason:

Reason for hire: New Role

Our Benefits

Bridgestone Americas believes that taking care of you means more than just a prescription or dental plan. Our benefit plans are designed to meet our teammates' emotional, financial and physical needs, helping them thrive at work.

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Physical Health

At Bridgestone, we care about your physical health. That’s why we offer competitive benefits to ensure our teammates have access to quality and equitable healthcare.

Learn More
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Emotional Well-being

We recognize that emotional well-being is just as important as physical health. That's why we offer a supportive work environment and resources to help our teammates manage stress and maintain a healthy work-life balance.

Learn More
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Financial Well-being

Bridgestone helps you invest in your future by investing in you. We provide resources and benefits to support your financial health, including retirement plans and financial planning resources, among others.

Learn More

Bridgestone Application & Interview FAQs

Answers to frequently asked questions about our application and interview process to help you prepare.

Before you apply for one of the available opportunities at Bridgestone, review each of the skills needed for the role that interests you and be prepared to show how you meet the qualifications.

Whether on a job application or your resume, it is essential to customize your information to highlight the most relevant connections to the job you want.

Once you have provided your information to Bridgestone, you will receive a request for an interview if you are being considered.

In the Bridgestone hiring process, depending on the role you are being considered for, you may have a one-on-one interview or a panel interview, and both can happen in person or via video call. If you are applying for a manufacturing or retail role, you will probably interview in person or at the location where you plan to work. All these factors can change how you might prepare for and conduct an interview, so we have created a guide that covers virtual or video interview tips and in-person interview tips. We have also included other common information you should consider.

Prepare Your “Elevator Speech”
In most interviews, you will get the prompt to “tell us about yourself” or something of that nature. It’s best to prepare a short but compelling description of yourself. Consider including:
Brief summary of your career, potentially highlighting your most relevant job.
Why are you looking to start a career at Bridgestone, or are you looking to change careers/jobs?
What was interesting about this particular role or working at Bridgestone?

Be Ready to Answer Questions
During an interview, you will be asked questions about previous experience to learn more about you. Whether you are asked about strengths or weaknesses or about a particular work situation that you might have considered a challenge or a win, it helps if you structure your answers with the STAR Method.
Situation: Describe the challenge you faced, win you had, or relevant situation
Task: Explain the role you played
Action: What were the detailed steps you took or how you accomplished the task
Result: Explain the outcome
Make sure that it is relevant to the role you are seeking. This method also helps you demonstrate how you accomplished something or overcame a challenge independently or while working well with a team.

Be Ready to Ask Questions
It is also important to ask questions to help you make an informed decision about the role if an offer is extended to you. Remember that you are interviewing Bridgestone as much as we are interviewing you, so asking interview questions is critical.
Some questions you can ask:
What would my day-to-day role look like?
Describe the team I would be working with.
What is your favorite thing about working at Bridgestone?
You mentioned (insert topic here). Tell me more about that.

By asking open-ended questions that cannot be answered with a simple “yes” or “no,” you can learn more about the role and the people you would be working with. And by circling back on information shared during the interview, you show that you are actively listening and interested.

Plan Your Route
If you are interviewing in person, map out the route you will take before the day of your interview to make sure you allow enough time for travel. Be mindful of traffic patterns and look for any construction in the area. Aim to be about 15 minutes early for your interview so you can find a place to park and take some time to prepare mentally.
If you have an unexpected schedule conflict, notify your recruiter via phone/email/text so they can work to reschedule your time.

Dress to Impress
Dress appropriately for the role you want. Different work environments may be more casual, but you always want to look your best for an interview. Consider this for a video interview as well. Most of us have better posture and body language when we look and feel our best. While no one may know you are wearing pajamas, your casual demeanor may not make a great first impression. Make sure you are free of as many distractions as possible. With many of us having to work from home while taking care of our families, we understand that quiet space can be challenging to find for you as well as for the interviewers. While we encourage you to find an area where you can focus and not be interrupted, we understand that life happens and might just happen during your interview, so don’t stress too much about it.

What to Bring
Even if you have provided a resume, always bring one additional copy for each person interviewing you. And for any interview, it’s always good to bring a pen and paper if you want to take notes. Stay engaged in the conversation; no one wants to see the top of your head while you write notes for the entire interview.

There may be a chance one or more of your interviews will be conducted virtually. Here are our tips to prepare;

Check Your Tech
Confirm what platform you will use and make sure that you have it properly installed and launched on your system.
If you use a device like a tablet or a laptop, ensure it is fully charged. Try not to use a phone if possible.
Confirm that your webcam and microphone are allowed and work correctly in your chosen browser.
Test your internet connection to ensure it is strong and working.
If using headphones, make sure they are connected and selected prior.
At the beginning of the interview, verify that the interviewer can hear and see you.
Close other programs on your computer. Getting notifications during your interview is distracting and unprofessional. Before your interview, ensure all other computer windows are closed, and notifications are silenced or turned off.
Switch your other devices onto silent mode; however, have your phone handy if your interviewer is having technical difficulties or trying to reach out via phone or email.
If you need any accessibility accommodations or are concerned about the required virtual platform not being fully accessible for you, please let the recruiter at Bridgestone know. We will reach out to discuss how to best support you.

Prepare Your Space
Conduct your interview in a quiet, well-lit environment, without a backlight or window that may put you in a shadow.
Find a place with a simple backdrop or blank wall to eliminate distractions and put the focus on you.
Avoid taking an interview from your vehicle. If it is the only quiet place you can find, DO NOT attempt to interview while driving or in a moving vehicle; our recruiters will end the call. After all, at Bridgestone, we make safety a business value.

Smile for the Camera
Look at the camera. Looking directly at the video camera (not the screen) is the only way to maintain direct eye contact with your interviewer.
Try to focus on sitting up straight and making eye contact. At the beginning of the interview, verify that the interviewer can hear and see you.
Be mindful of your body language. Not all physical cues translate from in-person interviews to video interviews. Be sure to have good posture and stay engaged.
Silence any other technology, i.e. smart watches; you don’t want to be distracted or appear disinterested during your interview."

When the interview ends, whether virtual or in person, you can ask what to expect as the next step in the process. The person conducting the interview can let you know if there are additional interviews to expect or if you will hear from HR with a decision as to whether you have been chosen for the role.

We ask that you be patient as we may have several candidates to interview, but we value your time and will offer the professional courtesy of a response either way. Also, if you are no longer interested in the role or have accepted another role, please notify your recruiter so they can remove you from the interview process.

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